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Job Post Details

Administrative Assistant for the Higher Education Office - job post

Istituto Italiano di Tecnologia
4.1 out of 5
Genova, LiguriaRemoto
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Administrative Assistant for the Higher Education Office

- (2400004U)

Commitment & contract: Fixed term contract

Location: Genova


At IIT we work enthusiastically to develop human-centered Science and Technology to tackle some of the most pressing societal challenges of our times and transfer these technologies to the production system and society. Our Genoa headquarters are strictly interconnected with the other 11 centers around Italy and two outstations based in the US. We promote excellence in basic and applied research such as neuroscience and cognition, humanoid technologies and robotics, nanotechnology, materials for a truly multidisciplinary scientific experience.


IIT is seeking applications for one administrative candidate to be employed in the newly created Office for Higher Education. The selected candidate will mainly operate in the framework of the collaborations between IIT and Italian and foreign Universities, with a focus on PhD and other graduate programmes. In particular, the candidate will work on the following tasks:

  • Creation of PhD positions and enrolment of candidates;
  • Support to budgeting the above PhD positions, internal cost reporting and payments toward Universities;
  • Organization of events and initiatives aiming to improve the transferable skills of the PhD workforce
  • Inclusion in the IIT workforce, with related data management;
  • Communication internally with administrative offices and the research groups involved in PhD recruitment and supervision, and externally with Universities and providers of educational activities;


  • Demonstrated experience with accounting processes;
  • Full knowledge of the Microsoft office suite, and professional use of Excel;
  • Professional command of English;
  • Organizational skills and pro-active time management;
  • Strong communication skills, with particular emphasis on active listening, open-mindedness, patience and resilience;
  • Ability to work in an international, challenging environment;
  • Collaborative ethos, proactive attitude for problem solving, relational, discretion, rigor and tidiness;
  • A minimum of a Bachelor (3-year) degree and ideally a Master (2-year) degree in a subject that encompasses digital disciplines and mathematics or accounting.


  • Professional knowledge of a third foreign language;
  • Advanced knowledge of IT security matters;
  • A postgraduate degree (Master or PhD) in a scientific or engineering discipline.
  • Previous experience with continuous professional development or corporate alumni programmes
  • Strong motivation to learn;
  • Spirit of innovation and creativity;
  • Excellent time and priority management;
  • Ability to work independently and collaboratively in a highly interdisciplinary environment.


  • Competitive salary package for international standards (Salary can include bonus option depending on your role and contract)
  • Private health care coverage (Depending on your role and contract)
  • Wide range of staff discounts
  • 2 days of teleworking per week
  • Flexible working time


  • An equal, inclusive and multicultural environment ready to welcome you with open arms. Discrimination is a big NO for us!
  • We like contamination and encourage you to mingle and discover what other people are up to in our labs!
  • If paperwork is not your piece of cake, we got you! There is a specialized team working to help you with that, especially during your relocation.
  • If you are a startupper or a business-minded person, you will find some exceptionally gifted professionals ready to nurture and guide your attitude and aspirations.
  • If you want your work to have a real impact, in IIT you will find an innovative and stimulating culture that drives our mission to contribute to the improvement and well-being of society!
  • We stick to our values! Integrity, courage, societal responsibility and inclusivity are the values we believe in. They define us and our actions in our everyday life. They guide us to accomplish IIT mission.

If you feel this tickles your appetite for change, do not hesitate and apply!

Please submit your application using the online form and including a detailed CV.

Application’s deadline: 28th July 2024.

We inform you that the information you provide will be used solely for the purposes of evaluating and selecting professional profiles in order to meet the requirements of Istituto Italiano di Tecnologia.

Your data will be processed by Istituto Italiano di Tecnologia, based in Genoa, Via Morego 30, acting as Data Controller, in compliance with the rules on protection of personal data, including those related to data security.

Please also note that, pursuant to articles 15 et. seq. of European Regulation no. 679/2016 (General Data Protection Regulation), you may exercise your rights at any time by contacting the Data Protection Officer (phone Tel: +39 010 28961 - email: - kindly note that this e-mail address is exclusively reserved for handling data protection issues. Please, do not use this e-mail address to send any document and/or request of information about this opening).

Primary Location GENOVA
Job Administrative
Organization Higher Education Office
Job Posting Jun 27, 2024, 12:29:49 PM
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