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Job Post Details

Procurement Analyst- IPSA 9 - job post

United Nations Development Programme (UNDP)
4.4 out of 5
Roma, Lazio
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Roma, Lazio

Descrizione completa della posizione

Job Identification
    Rome, Italy
Posting Date
07/17/2024, 06:45 AM
Apply Before
07/31/2024, 10:59 PM
Job Schedule
Full time
Vacancy Type
International Personnel Service Agreement
Practice Area
Bureau for Policy and Programme Support
Contract Duration
1 Year with Possibility for extension
Education & Work Experience
Master's Degree - 2 year(s) experience OR Bachelor's Degree - 4 year(s) experience
Required Languages
Desired Languages
Italian, and • Working knowledge of another UN language
Vacancy Timeline
2 Weeks

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

The central purpose of the Rome Centre is to ensure the effective implementation and further development of the strategic partnership between UNDP and the government of Italy across the objectives of sustainable development and in doing so advancing the broader partnership between UNDP and G7 and G20 countries.

The Rome Centre focuses on the critical policy areas of youth engagement in climate action, energy for development and climate finance. These objectives are pursued through the effective implementation of three initial main programmes:

  • The Italy-UNDP Energy Partnership
  • Youth4Climate
  • Platform for Investment Support and Technical Assistance (PISTA)

The Italy-UNDP Energy Partnership aims to promote access to sustainable energy in developing countries, contributing to SDG7. The goal of the partnership is to assist partner countries in unlocking finance to scale up the diffusion of clean energy solutions, increase access to energy and boost the energy transition. The Partnership is now in its pilot phase, and it focuses on a set of 8 countries in Africa: Algeria, Nigeria, Kenya, Rwanda, Mozambique, Zambia, Eswatini and Comoros. Overall, the Partnership aims to foster the mobilization of public and private capital toward projects aligned with the international policy agenda and the Sustainable Development Goals. It does so by connecting UNDP's capacity and connections in emerging economies and developing countries with the public-private ecosystem of Italy and other G7 countries, in the crucial sector of energy.

Youth4Climate promotes youth engagement in climate action, contributing to SDG13. Youth4Climate supports the implementation of youth-led and youth-inclusive solutions to environmental and climate challenges, both financially and through capacity development. It also gives young people around the world who are committed to fighting climate change a platform to engage with policymakers and global leaders.

The Platform for Investment Support and Technical Assistance (PISTA), aims to mobilise finance for climate, energy, and environment. Specifically, PISTA aims to originate projects that contribute to the decarbonization efforts of developing economies and to their transition to climate-resilient economies, and it aims to catalyse international financial resources toward these initiatives. Matching impactful projects with investors and capital providers goes hand in hand with the engagement with financial institutions – both institutional and private – at Italian and global level.

The Rome Centre also has a broader mandate to engage with the Italian ecosystem as a whole, which involves close collaboration with key actors in the public and private sector, with the aim to effectively mobilize financial resources for development objectives. To guarantee the effective implementation of the Rome Centre’s workplan, and indeed to ensure the strategic and long-term impact of both its programmes, the Centre will develop broader strategic partnerships and reinforce the overall collaboration with Italy and other meaningful partners.

Delivering on its programmes, the Rome Centre will provide support to the international cooperation efforts of Italy, and it will support UNDP’s global policy initiatives. Recognizing that change will be disruptive, UNDP will work to ensure that such transitions are just, and that their impact on vulnerable people is understood and duly mitigated.

Duties and Responsibilities
  • Elaboration and manage implementation of innovative and sustainable procurement strategies and policies
  • Efficient management of procurement processes for Rome Centre
  • Elaboration, introduction and implementation of sourcing strategy and e-procurement tools
  • Facilitation of knowledge building and knowledge sharing

Elaborate and manage implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money

  • Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through effective internal controls and properly used client–oriented procurement management system.
  • Elaborate/establish internal public sector procurement Standard Operating Procedures (SOPs), mapped Rome Centre procurement business processes, and harmonized workflows within the Procurement unit and the broader office.
  • Discuss procurement strategies and plans with projects and other stakeholders and donors to ensure mutual alignment.
  • Conceptualize, elaborate and implement strategic procurement in the Rome Centre including sourcing strategy, supplier selection and evaluation, quality contract management, contract administration, contractor appraisal, cost reduction strategies, customer relationship management, e-procurement, and performance measurement.

Efficient management of procurement processes for Rome Centre

  • Timely and proper preparation of procurement plans for the projects, establishment of the deadlines and monitoring of their implementation.
  • Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, including E-tendering, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
  • Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
  • Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. Ensure that Purchase orders and contracts are accurately generated and closed as necessary in Quantum. Address any errors or issues promptly and efficiently to maintain proper functionality of the system.
  • Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
  • Provide guidance in managing oversight cases, procurement cases and roles in UNall; liaise with other procurement focal persons for the compliance of procurement activities.
  • Guide quality assuring supplier profile requests.
  • Advise Rome Centre teams in managing/updating travel profiles and provide support for travel processes when necessary.

Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

  • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
  • Management of the e-procurement system
  • Review and provide input on the Term of Reference for establishment of Long-Term Agreements/Framework Agreements for more efficient category management for the CO and MCO, as required.
  • Elaborate supplier selection and evaluation, and quality and performance measurement mechanisms.

Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

  • Organization of training for the operations/ project staff on Procurement.
  • Synthesis of lessons learned and best practices in Procurement.
  • Make sound contributions to knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the overall guidance of Operations and Project Analyst, the Procurement Analyst is responsible for management of the Programme Procurement activities, effective delivery of procurement services in order to obtain the best value for money with large procurement volume. The Procurement Analyst manages the procurement processes to provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit. The incumbent will work office-based.


Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Strategic sourcing
Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or
practical situations

Contract management
Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Procurement Management
The ability to acquire goods, services or works from an outside external source

UN Policy Knowledge-Ethics
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Business management
Operations Management
Ability to effectively plan, organize, and oversee the organizations’ business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.

Business Direction and Strategy
System Thinking
Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Business Management

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Required Skills and Experience
Min. Education requirements
  • Advanced university degree (Master’s Degree or equivalent) relevant to development, Business Administration, Supply Chain Management, Economics or other related fields is required. or
  • A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree
  • CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Min. years of relevant work experience
  • Minimum 2 years (with a Master’s degree) or 4 years (with a Bachelor’s degree) of relevant experience in procurement management at the national or international level is required.

Required skills
  • Demonstarted experience in designing and implementing tools and strategies for data collection, analysis and production of reports.
  • Experience or familiarity with obtaining services from individuals and/or companies through procurement processes.
  • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages.

Desired skills in addition to the competencies covered in the Competencies section
  • Experience in UNDP Country Office/Regional Hub settings or with a multilateral organization of similar size and complexity is an asset.
  • Experience with UN/UNDP/Development Organization's procurement actions is desirable.
  • Experience with working on ERP system is desirable.
  • Experience in submitting reports to procurement review committees or oversight bodies would be advantageous.

Required Language(s)
  • Fluency in English, both written and oral is required.
  • Working knowledge of another UN language is desirable.
  • Working knowledge of Italian is an advantage.


Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.


UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

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