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Job Post Details

CEO Executive Assistant - job post

RINA
Stelle: 3.6 su 5
16129 Genova
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Località

16129 Genova

Descrizione completa della posizione

Posting Date: 6 Sep 2024
City: Genova
Location: Genova, IT, 16129
Contract Type: Permanent
Division: Consulting Planning, Monitoring & Business Support
Level of experience: Intermediate
RINA is currently recruiting for a CEO Executive Assistant to join its office in Genoa, Italy within the Consulting Planning, Monitoring & Business Support Division.
Mission
The Executive Assistant is essential in providing high-level administrative and secretarial support, ensuring the smooth operation of executive functions and contributing to the division’s overall effectiveness and success.
Key Accountabilities
  • Email and Authorization Management: Handle emails, including authorizations, responses, and archiving in designated folders.
  • Timesheet and Expense Reimbursement: Manage and submit timesheets, and expense reimbursements, ensuring accuracy and compliance with company policies.
  • Travel Management: Organize and coordinate travel arrangements for the CEO and accompanying colleagues, including the handling of visas and travel documentation when necessary.
  • Calendar Management: Efficiently manage the CEO's agenda, ensuring all appointments, meetings, and deadlines are scheduled and communicated appropriately.
  • Event and Meeting Coordination: Collaborate with colleagues to coordinate participation in events and arrange necessary services such as catering for meetings.
  • Procurement Requests: Handle the management and processing of purchase requests within the system, ensuring all procurement activities align with company requirements.
Education
High School Diploma/GED in Business Administration Finance Management
Qualifications
  • Previous experience as an executive assistant or in a similar role.
  • Excellent organizational and time management skills.
  • Attention to detail and precision.
  • Strong interpersonal and communication skills.
  • Fluency in Italian and a good level of English are required.
Competencies
  • CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
  • EARN TRUST - Take everyone's opinion into account and remain open to diversity
  • PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
  • MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
  • PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
  • BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
  • MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
  • ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
  • THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.

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