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Tailor&Fox – your HR Business Partner - for an International Investment Company, is searching for the following professional profile:

SENIOR EXECUTIVE ASSISTANT

Who provides full, proactive Personal Assistance and Office / Administrative Support.

Posizione:

Tasks and responsibilities:

• Diary management and coordination of meetings and calls over several time zones, ever-changing diaries.

• Travel arrangements worldwide, visa requirements and schedules, book transport, accommodation and restaurants.

• Mail management – read incoming emails and pass on messages and information in a timely manner, compose emails and draft correspondence.

• Global Client liaison – act as point of contact for Chairman, liaising with high-profile members of the business world.

• Handling of confidential information, prepare documents for meetings and detailed travel packs.

• Personal administration in liaison with the Family Officer based in Europe: personal banking, bank statements, credit card reconciliation, making payments, processing and handling insurance claims, maintaining tax records, liaising with advisers, accountants.

For the office

• Records, forms and facilities management including IT.
• Maintaining condition of the office and arrange for necessary repairs.
• Organising office and maintain supplies of stationery and equipment.
• Sourcing suppliers and negotiating contracts.
• Post – sort, distribute incoming post and organise outgoing post and couriers.
• Preparation of expense claims, bank transfers, and credit card reconciliations.
• Process purchase invoices – collate data into invoice spreadsheet and make payments.
• Preparation of Client invoices according to contracts and agreements.
• Maintain health and safety policies, fire safety procedures and ensure they are observed.

Requisiti:

Requirements:

• Languages: fluent knowledge of Italian, English and French
• Experience of at least 20 years in the role of Executive Assistant & Office Manager.
• Ability to handle a wide range of administrative and executive support duties.
• Proficiency in MS Office and Outlook.
• Professionalism, confidentiality and interpersonal skills are mandatory.

Altre informazioni:

Place of work: Milan centre.